AGENDA
SAPULPA CITY COUNCIL
NOVEMBER 21, 2005
CITY HALL, 425 EAST DEWEY
REGULAR MEETING - 7:00 P.M., COUNCIL CHAMBERS
As required by Section 311, Title 25 of the Oklahoma Statutes, notice is hereby given that the City of Sapulpa, State of Oklahoma, will hold a regular meeting on Monday, November 21, 2005, at 7:00 p.m., at the Council Chambers, Sapulpa City Hall, 425 East Dewey, Sapulpa, Oklahoma.
MEETING PROCEDURE: Comments from the public are welcome at two different times during the course of the meeting: (1) Comments not scheduled on the Agenda will be heard under Public Comments - Agenda Item No. V.; and (2) Comments on all scheduled Agenda Items will be heard immediately following the presentation by staff or petitioner. Please wait until you are recognized by the Mayor and keep comments as brief as possible. The City Council will act on the Agenda Item after comments from the staff and the public has been heard.
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I. |
CALL TO ORDER |
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II. |
INVOCATION |
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III. |
PLEDGE OF ALLEGIANCE |
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IV. |
ROLL CALL |
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V. |
PUBLIC COMMENTS: The purpose of the Public Comments Section of the Agenda is for members of the public to speak to the City Council on any subject not scheduled on the Regular Agenda. City Council shall make no decision or action, except to direct the City Manager to take action, or to schedule the matter for City Council discussion at a later date.THOSE ADDRESSING THE CITY COUNCIL ARE REQUESTED TO IDENTIFY THEMSELVES BY NAME. |
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VI. |
PRESENTATIONS AND PROCLAMATIONS |
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VII. |
CONSENT AGENDA: All matters under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any City Council member may, however, remove an item from consent by request. |
A. Consider a motion approving Minutes of the regular City Council meeting of November 7, 2005. |
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B. Consider approving Regular Claims in the amount of $682,690.87. |
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C. Consider approving following Prepaid Claims 1. Health Insurance Claims - $54,524.38 |
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D. Consider approving Payroll Claims in the amount of $336,916.82. E. Consider approving Special Pay Request: (See attached list.) |
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F. Consider approval of City Treasurer’s Revenue & Expense Reports through October 31, 2005. |
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VIII. |
CONSIDER ITEMS REMOVED FROM CONSENT AGENDA |
A. Claims/Pay Estimates associated with Bond Issues, Grants or Special Projects of a major nature. |
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1. None |
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IX. |
PUBLIC HEARING |
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X. |
OLD BUSINESS |
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XI. |
CURRENT BUSINESS |
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A. Consider Schedule of Meetings for City Council and Sapulpa Municipal Authority for the calendar year 2006. |
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B. Consider approving request from Marilyn J. Dowler to close a portion of one dedicated roadway, to-wit: the South 7 feet of the Right-of-Way of Muskogee Avenue adjacent to the North Line of the East Half of Lot l, Block 11, Buena Vista Addition to the City of Sapulpa, Creek County, Oklahoma. |
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C. Consider declaring one (1) vehicle as surplus property (1996 Ford Crown Victoria) VIN #2FALP71W5SX194250; authorizing the Mayor to sign the Vehicle Donation Agreement whereby title is conveyed to the City of Kiefer for use by their Police Department. |
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XII. |
NEW BUSINESS |
A. Consider items not know about prior to posting the Agenda. |
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XIII. |
APPROVALS AND ACCEPTANCES |
A. Ordinances: |
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1. Consider and adopt an Ordinance amending Ordinance No. 2018 extending the levy of the existing 2% tax under Ordinance No. 2018 on the gross receipts or proceeds on certain sales as herein defined; defining terms; prescribing procedures, remedies, lien and fixing penalties, fixing effective date and termination date; and making provisions severable. |
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B. Resolutions: |
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1. Consider and adopt a Resolution authorizing the calling and holding of an election to be held in the City of Sapulpa, Oklahoma, on the 14th day of February, 2006, for the purpose of submitting to the registered, qualified voters of said City the question of whether Ordinance No. __________ adopted the 21st day of November, 2005, shall be approved which amends Ordinance No. 2018 of the City, and extends the current levy of the existing 2% tax under Ordinance No. 2018 on the gross receipts or proceeds on certain sales as therein defined for a term ending June 30, 2022; defines terms; prescribes procedures, remedies, lien and fixes penalties; fixes effective date and termination date and making provisions severable; and notifying the Creek County Election Board of the holding of such election. |
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2. Consider adopting a Resolution of the City of Sapulpa, Oklahoma, amending the FY 2005-2006 Annual Budget by decreasing revenues and decreasing appropriations in the Grants and Aid Fund and changing expense categories in the Fire Cash Fund to provide funds for additional expenses associated with the construction of Fire Station #4. |
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3. Consider adopting a Resolution of the City of Sapulpa, Oklahoma, and the Sapulpa Municipal Authority, Sapulpa, Oklahoma, amending the FY 2005-2006 Series 2004 Capital Improvement Revenue Construction Fund Budget to provide appropriations for additional supplies, Design and Inspection Services associated with the Hobson Street and Teel Road Rehabilitation Projects. |
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C. Bid Awards: |
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1. Consider awarding the Major Thoroughfare Materials and Supplies to the following vendors as being the lowest, most responsive and responsible bidders, and going to the open market on item 3 due to no bids received. Twin Cities Ready Mix – Item 8 Rinker – Item 19
Watkins Sand – Items 4, 5 and 6 A & A Materials – Items 1 and 2 APAC-OK, Inc. – Items 9 through 18 Sand Springs Sand – Item 7
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2. Consider rejecting the apparent low bid for Roofing of Booker T. Washington Recreation Center and Bartlett-Carnegie Library due to not meeting specs and awarding the bid to the next lowest bidder, Rocking R Roofing in the base bid(s) amount(s) of $25,400 for BTW Recreation Center and $31,400 for the Library. |
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D. Contracts: |
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1. Consider accepting grant offer from the Oklahoma Department of Wildlife Conservation (ODWC) in the amount of $24,008.70 to renovate Sahoma Lake covered fishing dock, ratify Director of Parks and Recreation’s signature and thereby approve the Cooperative Agreement with the ODWC and authorize the Mayor to execute all documents related to said grant. |
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2. Consider approving Amendment No. 3 to agreement with The Benham Companies, L.L.C., dated 10/18/04 for additional design work pertaining to correcting drainage problem west of Young Law Office and east of Library, Teel Road Drainage Improvements and curb cut associated with Hydro Carwash Drive adjacent to Mission Street. |
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3. Consider approving a contract between the City of Sapulpa and the Metropolitan Tulsa Home Consortium and authorizing the Mayor to sign the contract. |
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4. Consider approving agreement with TIP Systems L.L.C. ("TIP") for installation and maintenance of inmate cell telephone equipment and approve the agreement for five (5) years to cost participate in 50% of the net profit on collect phone calls made by inmates at the new Police Station Lockup Facility. |
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XIV. |
COMMITTEE REPORTS |
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XV. |
INFORMATIONAL ITEMS FROM MAYOR, CITY COUNCIL, CITY MANAGER, OR CITY ATTORNEY |
A. Informational item – Pretty Water & Sahoma Lake Fish Permits |
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B. Informational item – City of Sapulpa Municipal Golf Course Revenue Recap/October 2004 vs. October 2005. |
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C. Informational item – Sales Tax Breakdown for the month of September, 2005 received in November, 2005. |
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D. Informational item – Correspondence from Oklahoma Municipal Assurance regarding a Tort Claim filed by Barbara Schneider for damages from sewage backup. |
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E. Informational item – Letter from National Weather Service regarding re-accreditation of Sapulpa as a Storm Ready City. |
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F. Informational item – Memorandum from Chief of Police concerning FBI 2004 Crime Report Statistics. |
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G. Informational item – Project Status Report from Tetra Tech/FHC regarding various City and Authority Projects. |
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XVI. |
EXECUTIVE SESSION |
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A. Consider entering into Executive Session to: 1. Discuss the purchase and/or appraisal of the following real property to the Flood Mitigation Buyout Program: [25 O.S. Section 307 B (3)] Parcel No. 9 – Delbert L. Hughes, a Single Person Property Address – 1019 South Oklahoma Street Legal Description: All of Lot Ten (10) Block Five (5), Farnham’s Addition to the City of Sapulpa, Creek County, State of Oklahoma, according to the recorded plat thereof. Parcel No. 42 – Kay V. Oetter, as Trustee of The Kay V. Oetter Family Trust Property Address – 166 West Jackson Avenue South Legal Description: All of Lot Ten (10), Block Five (5), Farnham’s Addition to the City of Sapulpa, Creek County, State of Oklahoma, according to the recorded plat thereof. B. Consider action in open session regarding matters discussed in Executive Session. |
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XVII |
ADJOURNMENT |
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Name of person posting this Agenda: |
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Name:____________________________________________ |
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Title:_____________________________________________ |
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Posted this _____ day of ______________________, 2005, at ___________ o’clock p.m., at the Sapulpa City Hall, 425 East Dewey, Sapulpa, Oklahoma. |
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