AGENDA

SAPULPA CITY COUNCIL

NOVEMBER 21, 2005

CITY HALL, 425 EAST DEWEY

REGULAR MEETING - 7:00 P.M., COUNCIL CHAMBERS

As required by Section 311, Title 25 of the Oklahoma Statutes, notice is hereby given that the City of Sapulpa, State of Oklahoma, will hold a regular meeting on Monday, November 21, 2005, at 7:00 p.m., at the Council Chambers, Sapulpa City Hall, 425 East Dewey, Sapulpa, Oklahoma.

MEETING PROCEDURE: Comments from the public are welcome at two different times during the course of the meeting: (1) Comments not scheduled on the Agenda will be heard under Public Comments - Agenda Item No. V.; and (2) Comments on all scheduled Agenda Items will be heard immediately following the presentation by staff or petitioner. Please wait until you are recognized by the Mayor and keep comments as brief as possible. The City Council will act on the Agenda Item after comments from the staff and the public has been heard.

 

I.

CALL TO ORDER

II.

INVOCATION

III.

PLEDGE OF ALLEGIANCE

IV.

ROLL CALL

V.

PUBLIC COMMENTS: The purpose of the Public Comments Section of the Agenda is for members of the public to speak to the City Council on any subject not scheduled on the Regular Agenda. City Council shall make no decision or action, except to direct the City Manager to take action, or to schedule the matter for City Council discussion at a later date.

THOSE ADDRESSING THE CITY COUNCIL ARE REQUESTED TO IDENTIFY THEMSELVES BY NAME.

VI.

PRESENTATIONS AND PROCLAMATIONS

VII.

CONSENT AGENDA: All matters under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any City Council member may, however, remove an item from consent by request.

 

    A. Consider a motion approving Minutes of the regular City Council meeting of November 7, 2005.

 

    B. Consider approving Regular Claims in the amount of $682,690.87.

 

    C. Consider approving following Prepaid Claims

      1. Health Insurance Claims - $54,524.38

 

    D. Consider approving Payroll Claims in the amount of $336,916.82.

    E. Consider approving Special Pay Request: (See attached list.)

 

    F. Consider approval of City Treasurer’s Revenue & Expense Reports through October 31, 2005.

VIII.

CONSIDER ITEMS REMOVED FROM CONSENT AGENDA

 

    A. Claims/Pay Estimates associated with Bond Issues, Grants or Special Projects of a major nature.

 

        1. None

IX.

PUBLIC HEARING

X.

OLD BUSINESS

XI.

CURRENT BUSINESS

 

A. Consider Schedule of Meetings for City Council and Sapulpa Municipal

Authority for the calendar year 2006.

 

B. Consider approving request from Marilyn J. Dowler to close a portion

of one dedicated roadway, to-wit: the South 7 feet of the Right-of-Way

of Muskogee Avenue adjacent to the North Line of the East Half of Lot l,

Block 11, Buena Vista Addition to the City of Sapulpa, Creek County,

Oklahoma.

 

C. Consider declaring one (1) vehicle as surplus property (1996 Ford Crown

Victoria) VIN #2FALP71W5SX194250; authorizing the Mayor to

sign the Vehicle Donation Agreement whereby title is conveyed to the

City of Kiefer for use by their Police Department.

XII.

NEW BUSINESS

 

    A. Consider items not know about prior to posting the Agenda.

XIII.

APPROVALS AND ACCEPTANCES

 

    A. Ordinances:

 

1. Consider and adopt an Ordinance amending Ordinance No. 2018

extending the levy of the existing 2% tax under Ordinance No. 2018

on the gross receipts or proceeds on certain sales as herein defined;

defining terms; prescribing procedures, remedies, lien and fixing

penalties, fixing effective date and termination date; and making

provisions severable.

 

    B. Resolutions:

 

1. Consider and adopt a Resolution authorizing the calling and holding of

an election to be held in the City of Sapulpa, Oklahoma, on the 14th

day of February, 2006, for the purpose of submitting to the registered,

qualified voters of said City the question of whether Ordinance

No. __________ adopted the 21st day of November, 2005, shall be

approved which amends Ordinance No. 2018 of the City, and extends

the current levy of the existing 2% tax under Ordinance No. 2018 on

the gross receipts or proceeds on certain sales as therein defined for a

term ending June 30, 2022; defines terms; prescribes procedures,

remedies, lien and fixes penalties; fixes effective date and termination

date and making provisions severable; and notifying the Creek County

Election Board of the holding of such election.

 

2. Consider adopting a Resolution of the City of Sapulpa, Oklahoma,

amending the FY 2005-2006 Annual Budget by decreasing revenues

and decreasing appropriations in the Grants and Aid Fund and changing

expense categories in the Fire Cash Fund to provide funds for additional

expenses associated with the construction of Fire Station #4.

 

3. Consider adopting a Resolution of the City of Sapulpa, Oklahoma, and

the Sapulpa Municipal Authority, Sapulpa, Oklahoma, amending the

FY 2005-2006 Series 2004 Capital Improvement Revenue Construction

Fund Budget to provide appropriations for additional supplies, Design

and Inspection Services associated with the Hobson Street and Teel

Road Rehabilitation Projects.

 

    C. Bid Awards:

 

1. Consider awarding the Major Thoroughfare Materials and Supplies

to the following vendors as being the lowest, most responsive and

responsible bidders, and going to the open market on item 3 due to no

bids received.

Twin Cities Ready Mix – Item 8

Rinker – Item 19

Watkins Sand – Items 4, 5 and 6

A & A Materials – Items 1 and 2

APAC-OK, Inc. – Items 9 through 18

Sand Springs Sand – Item 7

 

 

 

2. Consider rejecting the apparent low bid for Roofing of Booker T.

Washington Recreation Center and Bartlett-Carnegie Library due to

not meeting specs and awarding the bid to the next lowest bidder,

Rocking R Roofing in the base bid(s) amount(s) of $25,400 for BTW

Recreation Center and $31,400 for the Library.

 

    D. Contracts:

 

1. Consider accepting grant offer from the Oklahoma Department of

Wildlife Conservation (ODWC) in the amount of $24,008.70 to

renovate Sahoma Lake covered fishing dock, ratify Director of

Parks and Recreation’s signature and thereby approve the

Cooperative Agreement with the ODWC and authorize the Mayor to

execute all documents related to said grant.

 

2. Consider approving Amendment No. 3 to agreement with The Benham

Companies, L.L.C., dated 10/18/04 for additional design work

pertaining to correcting drainage problem west of Young Law Office

and east of Library, Teel Road Drainage Improvements and curb cut

associated with Hydro Carwash Drive adjacent to Mission Street.

 

3. Consider approving a contract between the City of Sapulpa and the

Metropolitan Tulsa Home Consortium and authorizing the Mayor

to sign the contract.

 

4. Consider approving agreement with TIP Systems L.L.C. ("TIP")

for installation and maintenance of inmate cell telephone equipment

and approve the agreement for five (5) years to cost participate in 50%

of the net profit on collect phone calls made by inmates at the new

Police Station Lockup Facility.

XIV.

COMMITTEE REPORTS

XV.

INFORMATIONAL ITEMS FROM MAYOR, CITY COUNCIL, CITY MANAGER, OR CITY ATTORNEY

 

    A. Informational item – Pretty Water & Sahoma Lake Fish Permits

 

    B. Informational item – City of Sapulpa Municipal Golf Course Revenue

    Recap/October 2004 vs. October 2005.

 

    C. Informational item – Sales Tax Breakdown for the month of September,

    2005 received in November, 2005.

 

    D. Informational item – Correspondence from Oklahoma Municipal Assurance regarding a Tort Claim filed by Barbara Schneider for damages from sewage backup.

 

    E. Informational item – Letter from National Weather Service regarding

    re-accreditation of Sapulpa as a Storm Ready City.

 

    F. Informational item – Memorandum from Chief of Police concerning

    FBI 2004 Crime Report Statistics.

 

    G. Informational item – Project Status Report from Tetra Tech/FHC

regarding various City and Authority Projects.

XVI.

EXECUTIVE SESSION

 

A. Consider entering into Executive Session to:

1. Discuss the purchase and/or appraisal of the following real property

to the Flood Mitigation Buyout Program: [25 O.S. Section 307 B (3)]

Parcel No. 9 – Delbert L. Hughes, a Single Person

Property Address – 1019 South Oklahoma Street

Legal Description: All of Lot Ten (10) Block Five (5), Farnham’s

Addition to the City of Sapulpa, Creek County, State of Oklahoma,

according to the recorded plat thereof.

Parcel No. 42 – Kay V. Oetter, as Trustee of The Kay V. Oetter

Family Trust

Property Address – 166 West Jackson Avenue South

Legal Description: All of Lot Ten (10), Block Five (5), Farnham’s

Addition to the City of Sapulpa, Creek County, State of Oklahoma,

according to the recorded plat thereof.

    B. Consider action in open session regarding matters discussed in Executive

    Session.

XVII

ADJOURNMENT

 

Name of person posting this Agenda:

   
 

Name:____________________________________________

 

Title:_____________________________________________

Posted this _____ day of ______________________, 2005, at ___________ o’clock p.m., at the Sapulpa City Hall, 425 East Dewey, Sapulpa, Oklahoma.