AGENDA

AGENDA

SAPULPA CITY COUNCIL

FEBRUARY 6, 2006

CITY HALL, 425 EAST DEWEY

REGULAR MEETING - 7:00 P.M., COUNCIL CHAMBERS

As required by Section 311, Title 25 of the Oklahoma Statutes, notice is hereby given that the City of Sapulpa, State of Oklahoma, will hold a regular meeting on Monday, February 6, 2006 at 7:00 p.m., at the Council Chambers, Sapulpa City Hall, 425 East Dewey, Sapulpa, Oklahoma.

MEETING PROCEDURE

Comments from the public are welcome at two different times during the course of the meeting: (1) Comments not scheduled on the Agenda will be heard under Public Comments - Agenda Item No. V.; and (2) Comments on all scheduled Agenda Items will be heard immediately following the presentation by staff or petitioner. Please wait until you are recognized by the Mayor and keep comments as brief as possible. The City Council will act on the Agenda Item after comments from the staff and the public has been heard.

I.	CALL TO ORDER
II.	INVOCATION
III.	PLEDGE OF ALLEGIANCE
IV.	ROLL CALL
V.	PUBLIC COMMENTS: The purpose of the Public Comments Section of the Agenda is for members of the public to speak to the City Council on any subject not scheduled on the Regular Agenda. City Council shall make no decision or action, except to direct the City Manager to take action, or to schedule the matter for City Council discussion at a later date. THOSE ADDRESSING THE CITY COUNCIL ARE REQUESTED TO IDENTIFY THEMSELVES BY NAME.
VI.	PRESENTATIONS AND PROCLAMATIONS
VII.	CONSENT AGENDA: All matters under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any City Council member may, however, remove an item from consent by request.
	A. Consider a motion approving Minutes of the regular City Council meeting of January 17, 2006.
	B. Consider approving Regular Claims in the amount of $791,904.60.
	C. Consider approving following Prepaid Claims 1. Health Insurance Claims - $130,123.75 2. Thomas Hughes for Mortgage Closing on Sports Complex. City check #67178 dated January 26, 2006 for $103,123.60. 3. International Code Council, Inc. for ICC Government Membership Renewal. City check #67166 dated January 23, 2006 for $100.00.
	D. Consider approving Payroll Claims in the amount of $298,838.06. E. Consider approving Special Pay Request: (See attached list.)
VIII.	CONSIDER ITEMS REMOVED FROM CONSENT AGENDA
	A. Claims/Pay Estimates associated with Bond Issues, Grants or Special Projects of a major nature.
	1. None
IX.	PUBLIC HEARINGS
X.	OLD BUSINESS
XI.	CURRENT BUSINESS
	A. Consider request from Mr. DeGraffenreid for City to raise height of center flagpole in front of City Hall to more prominently display the American flag.
XII.	NEW BUSINESS
	A. Consider items not know about prior to posting the Agenda.
XIII.	APPROVALS AND ACCEPTANCES
	A. Ordinances:
	1. Consider adopting an Ordinance of the City of Sapulpa changing the corporate limits of the City of Sapulpa, Oklahoma, by deannexing certain contiguous tracts of land in Sections 25, 26, 27, 28 and 29, Township 17 North, Range 11 East, Creek County, Oklahoma, from the City limits of Sapulpa, Oklahoma.
	B. Resolutions:
	1. Consider adopting a Resolution of the City of Sapulpa, Oklahoma, offering support for the Implementation of a Screening and Criminal Background Check Policy for adults deserving to work with Sapulpa youth.
	2. Consider adopting a Resolution of the City of Sapulpa, Oklahoma, amending the FY 2005-2006 Annual Budget by increasing revenues and increasing appropriations in Project #595 of the G.O. Bond Construction Fund to provide funds for the purchase of a fire truck.
	3. Consider adopting a Resolution of the City of Sapulpa, Oklahoma, and the Sapulpa Municipal Authority, Sapulpa, Oklahoma, amending the FY 2005-2006 Capital Improvements Fund Annual Budget by increasing appropriations to provide funds for equipment purchase.
	4. Consider adopting a Resolution of the City of Sapulpa, Oklahoma, and the Sapulpa Municipal Authority, Sapulpa, Oklahoma, amending the FY 2005-2006 Series 2004 Capital Improvement Revenue Construction Fund Budget to provide appropriations for additional paving expense associated with the Hobson Street Rehabilitation projects.
	C. Bid Awards:
	1. Consider awarding Police vehicles and equipment financing bid to American Heritage Bank for $154,800 and approving a three (3) year term with interest at 4.85% and annual rather than quarterly payments on said note.
	2. Consider awarding Interim Financing bid for purchase of Class "A" Triple Combination Pumper Fire Truck to American Heritage Bank in the amount of $392,000 for a term of five (5) months and an interest rate of 4.5% contingent upon approval of a budget resolution to recognize revenues and appropriations for said purpose.
	D. Contracts:
	1. Consider approving the SBC FCC 73 Tariff Confirmation of Service Order with SBC for the Police Department.
	2. Consider approving the Property Disposition Services Agreement with Property Bureau.com. Inc. for the Police Department to dispose of unclaimed property for a period of one year from the date of approval.
	3. Consider approving the Agreement with Document Imaging Solutions, LLC for copy machines in various locations in the New Police Station for a period of one year with the option of four one-year renewals, starting form the date of approval.
	4. Consider approving Agreement with Professional Engineering Consultants, P.A., for Design and Construction Administration Services associated with Phase 2 Street Rehabilitation Project in the total amount of $31,273.
	5. Consider approving the Contract with Pierce Manufacturing for purchase of a Class "A" Triple Combination Pumper Fire Truck in the amount of $390,328.00, contingent upon City Council award of interim financing and approval of a Budget Resolution recognizing revenues and appropriations for said purpose.
	6. Consider approving four Commercial Services Agreements with Cox Communications and authorize the Mayor to execute the same.
	7. Consider approving and authorizing the Mayor/Chairman to sign the Residential Anti-Displacement and Relocation Plan for the Community Development Block Grant (CDBG) for the #12088 CDBG 05 Gateway Park Infrastructure Improvement Program.
	8. Consider approving and certifying the Mayor/Chairman as the certifying Officer for the Community Development Block Grant (CDBG) under the National Environmental Policy Act of 1969, and , making a finding of no significant impact on the environment for the #12088 05 Gateway Park Infrastructure Improvement Program, and, making a finding of continued Environmental compliance for the #12088 CDBG 05 Gateway Park Improvements, and, authorizing the Mayor/Chairman to sign the Environmental Certification and request for Release of Funds.
XIV.	COMMITTEE REPORTS
	A. Minutes from the Sapulpa Parks and Recreation Board Meetings of: 1. October 20, 2005 2. November 17, 2005
XV.	INFORMATIONAL ITEMS FROM MAYOR, CITY COUNCIL, CITY MANAGER, OR CITY ATTORNEY
	A. Informational item – Golf Course Manager’s Synopsis of ways to retain and attract players.
	B. Informational item – Tournament Rates to promote increased play at Sapulpa Golf Course as proposed by Golf Course Manager
	C. Informational item – Correspondence from Cox Communications regarding price increase in Expanded Basic.
	D. Informational item – Correspondence from Oklahoma Department of Environmental Quality (ODEQ) regarding Notices of Intent for Storm Water Discharges from Small Municipal Separate Storm Sewer Systems, City of Sapulpa and Creek County.
	E. Informational item – Code Enforcement Annual Report for 2005
	F. Informational item – Project Status Reports 1. Tetra Tech/FHC - Various City and Authority Projects 2.Craig & Keithline –49^th West Avenue Environmental Assessment; 49^th West Avenue Design; Sapulpa Dam Structural Improvements; West 66 Highway Water & Sewer Relocation Projects;Bryan/Mission Traffic Signal Study; Construction Inspection Services; Turner Off- Ramp Design; Main Street Hobson to Bryan (Traffic Study); Line and Mission (Traffic Study, Preliminary Design, STP Application) and Town West 49^th West Avenue (Preliminary Design, STP Application) 3. McCool & Associates –Sapulpa Fire Department-Station #4 4. Benham & Associates –Street Improvements 5. BKL, Inc. –Sapulpa Police Station and Lock-Up 6. CH2M Hill - 7. Professional Engineering Consultants –71^st Street Concept Plans and Phase I Street Rehabilitation Projects
XVI.	EXECUTIVE SESSION
	A. Consider entering into Executive Session to: 1. Discuss threatened legal action on annexation of certain territory in Sections 25, 26, 27, 28 and 29, Township 17 North, Range 11 East, Creek County, Oklahoma, from the City limits of Sapulpa, Oklahoma. [25 O.S. Section 307 (B) (4)] 2. Consider action in open session regarding matters discussed in Executive Session.
XVII	ADJOURNMENT